Permanent Fleet Administrator – Specialized Services | Fidelity Services Group Vacancies
Job Description
Fidelity Services Group Vacancies – Fleet Administrator – Specialized Services
Location: Roodepoort, Johannesburg
Company: Fidelity Services Group
Job Type: Permanent
Job Sector: Transportation and Logistics
VACANCY: Fleet Administrator – Specialized Services (Fidelity Services Group)
Purpose of the Role:
The Fleet Administrator is responsible for supporting the specialized fleet department by managing all administrative functions to ensure efficient fleet operations.
Main Responsibilities:
- Budgeting & Cost Control: Track fleet expenses (fuel, maintenance, repairs) to improve efficiency and reduce costs.
- Spending Analysis: Review reports and recommend cost-saving measures.
- Driver Management: Assign vehicles, monitor performance, ensure compliance, and verify licenses and training.
- Vehicle Deployment: Monitor vehicle allocation across departments or regions and minimize downtime.
- Maintenance Coordination: Process repair quotes via GreenFleet, verify vehicle history, and flag discrepancies.
- Documentation: Ensure accurate records, create purchase orders, and manage supplier invoices.
- Supplier Liaison: Follow up on invoices, resolve queries, and maintain relationships with vendors.
- Fuel & Licensing: Order fuel cards, manage licence discs, and verify asset documentation.
- Reporting & Compliance: Consolidate reports, handle traffic fines, and maintain fleet filing systems.
- General Admin: Perform administrative tasks, generate POs, and support the Fleet Manager as needed.
Accident Administration:
- Monitor driver behavior and enforce safety protocols.
- Manage accident claims, register incidents on GreenFleet, and follow up on documentation.
- Prepare quotes, file claims, and liaise with legal and insurance teams.
- Develop risk mitigation strategies.
Education & Qualifications:
- Grade 12 or equivalent diploma.
- Fleet/transport diploma (advantageous).
Experience & Skills:
- 5+ years in fleet/workshop administration.
- Knowledge of vehicle parts, service standards, licensing, and COFs.
- Strong technical, problem-solving, and time management skills.
- Proficiency in relationship-building and critical thinking.
Fidelity Services Group promotes fair employment practices and encourages applications from historically disadvantaged and Black female candidates. Unsuccessful applicants will not be contacted within 10 working days post-closing date.
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How to Apply
To apply for this position, click the “Apply Now” button or follow the specific instructions provided in the job description. Ensure that your CV and supporting documents are up to date and relevant to the position.
Please note: This job posting may be closed at any time by the employer, either due to internal recruitment policies, legal requirements, or once a suitable candidate has been found. We encourage you to apply as early as possible.
Only shortlisted candidates will be contacted.
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