Job Description

Clicks Group Careers – Stock Admin Manager

Stock Admin Manager – Clicks Group Careers

Job Purpose
The Stock Admin Manager is a strategic leadership role responsible for maintaining stock integrity, optimising inventory processes, and ensuring full compliance with company SOPs, legal requirements, and industry regulations.

Key Responsibilities

• Maintain complete oversight of inventory by monitoring stock levels across the entire store

• Ensure accurate recording of all stock movements, including receipts, issues, and transfers

• Prevent stock shortages and overstocking through effective forecasting and planning

• Utilise inventory management systems to track, analyse, and report on stock data

• Implement and maintain robust stock control processes and systems

• Supervise, support, train, and performance-manage stock control staff

• Promote a culture of accountability, accuracy, and continuous improvement

• Apply strategies to improve stock control efficiency and reduce losses

• Ensure correct pricing principles are consistently applied throughout the store

• Optimise storeroom layout and workflows for effective space utilisation

• Collaborate closely with sales and finance teams to support operational objectives

• Investigate and resolve stock discrepancies and related operational issues

• Ensure strict adherence to company SOPs, legal, and regulatory standards

• Maintain accurate documentation for audits, reporting, and compliance

• Prepare regular reports on stock performance, KPIs, and variances

• Lead and manage three full stocktakes annually, investigating variances and maintaining an accurate stock file

• Perform additional inventory and stock-related duties as assigned by management

Minimum Requirements

Education

• Matric / Grade 12 (Essential)

• Diploma or Degree in Supply Chain, Logistics, or Business Management (Advantageous)

• QPB (Qualified Post-Basic) (Essential)

Experience

• 5–8 years’ experience in stock or inventory management, preferably within pharmaceutical or FMCG environments

• Minimum of 2 years’ experience in a supervisory or managerial role

Knowledge

• Healthcare product knowledge

• Store-based stock distribution processes

• Dormant and slow-moving stock control

• Strong computer literacy with advanced Excel skills

• High level of numerical competence

Skills

• Strong verbal and written communication skills

• Problem-solving ability

• Logical and analytical thinking

Personal Competencies

• Ability to work effectively within a team

• Ability to perform under pressure

• Strong time and deadline management

• High attention to detail and accuracy

• Results-driven and task-oriented mindset

• Strong numerical aptitude

• Flexibility and adaptability

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