Stock Admin Manager – Job Overview

The Stock Admin Manager is responsible for end-to-end inventory control, ensuring optimal stock availability, accurate records, and full compliance with company standards. This role plays a critical part in driving operational efficiency, minimizing losses, and supporting overall store performance.

Key Responsibilities

• Maintain full inventory oversight by monitoring stock levels across the entire store

• Ensure accurate recording of all stock movements, including receipts, issues, and transfers

• Prevent stockouts and overstock through effective forecasting and replenishment planning

• Utilize inventory management systems to track, analyze, and report on stock data

• Implement, maintain, and continuously improve stock control processes and mechanisms

• Supervise, support, and develop stock control staff through training, coaching, and performance management

• Foster a culture of accountability, accuracy, and continuous improvement

• Apply correct pricing principles throughout the store

• Optimize storeroom layout and workflows to maximize space utilization and efficiency

• Collaborate closely with sales and finance teams to align stock strategies with business needs

• Investigate and resolve stock discrepancies and coordinate corrective actions

• Ensure adherence to company SOPs, legal requirements, and regulatory standards

• Maintain accurate documentation for audits, reporting, and compliance purposes

• Prepare and present reports on stock performance, KPIs, and variances

• Lead three full stocktakes annually, investigate variances, and ensure an accurate stock file

• Perform additional stock and inventory-related duties as assigned by management

Minimum Requirements

Education

• Matric / Grade 12 (Essential)

• QPB – Qualified Post-Basic (Essential)

• Diploma or Degree in Supply Chain, Logistics, or Business Management (Advantageous)

Experience

• 5–8 years’ experience in stock or inventory management, preferably within pharmaceutical or FMCG environments

• Minimum of 2 years’ experience in a supervisory or managerial role

Knowledge

• Healthcare and retail product knowledge

• Store-based stock distribution processes

• Dormant and slow-moving stock control

• Strong computer literacy with advanced Excel skills

• High level of numerical competence

Skills

• Strong verbal and written communication skills

• Effective problem-solving abilities

• Logical, analytical, and data-driven thinking

Personal Competencies

• Strong team collaboration skills

• Ability to work effectively under pressure

• Excellent time and deadline management

• High attention to detail and accuracy

• Results-driven and task-oriented mindset

• Strong numerical aptitude

• Flexibility and adaptability in a fast-paced environment