Job Description

Value Logistics – Site Controller

Site Controller

Company: Value Logistics

Purpose of the Job
The Site Controller represents Value Logistics on site by managing fleet operations, controlling costs, and ensuring efficient delivery planning. The role is responsible for maintaining high service levels through effective fleet management, route planning, staff supervision, and operational control.

Key Responsibilities

Vehicle and Fleet Management

• Ensure vehicles are serviced, clean, and maintained in good working condition

• Facilitate the hiring of ad hoc and replacement vehicles when required

• Conduct daily vehicle tracking and monitoring

• Manage and control vehicle workshop and maintenance costs

Debriefing and POD Control

• Monitor operational statistics and ensure PODs meet Value Logistics and client standards

• Ensure all driver debriefing forms are completed and accounted for

• Manage POD returns and resolve customer POD-related queries

• Analyse trip sheets on vehicle arrivals and validate movement reports

Administration and Reporting

• Compile and submit site and operational reports

• Manage breakdown records and related documentation

• Control wages through accurate recording of staff working hours

• Schedule staff and vehicles to ensure optimal productivity

• Monitor productivity of both fleet and staff against agreed targets

Accident and Compliance Management

• Complete all accident and incident documentation in line with Value Logistics procedures

• Schedule regular driver training sessions with DTA to reduce damages and incidents

• Ensure drivers’ PRDP renewals are completed on time to avoid non-compliance

• Manage driver fines as requested by line management and identify recurring trends

Planning, Dispatch, and Route Management

• Plan and dispatch all local loads departing from site

• Oversee delivery planning and staff scheduling to maximise load utilisation and productivity

• Receive and dispatch stock in line with operational requirements

• Manage route planning including vehicle scheduling, driver allocation, and delivery sequencing

Daily Operations

• Maintain accurate filing of all reports and operational queries

• Manage breakdowns and claims efficiently

• Compile daily operations and dispatch reports in line with client requirements

• Maintain up-to-date driver and vehicle files

• Prepare weekly wages and weekly reports covering kilometres, fuel, and wages

• Control vehicle checklists and daily operational statistics

• Manage EDC fuel control processes

• Coordinate ad hoc and replacement vehicle hires

• Receive stock from the client factory and supervise on-site staff

Minimum Requirements

• Grade 12 (Matric)

• 2–3 years’ experience in a logistics environment

Skills Requirements

• Proficiency in Microsoft Office Suite

• Strong planning and organisational skills

• Fleet supervision experience

• Staff supervision and leadership skills

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