Real Estate Administrator – Spar Vacancies

Job Description

The Real Estate Administrator provides comprehensive administrative support to the real estate and property services teams. This role ensures accurate lease administration, effective coordination of reporting and presentations, and efficient communication with internal stakeholders, retailers, and landlords.

Key Performance Areas

• Provide administrative support through document collation, correspondence management, and preparation of meeting summaries

• Prepare and compile Regional Guild and Property Committee presentations and information packs

• Manage and maintain the lease management system and lease repository for head leases and retailer-owned leases

• Coordinate lease maintenance audit communication and related correspondence with retailers and landlords

• Manage lease billing queries in collaboration with Finance and ensure timely feedback and resolution

• Extract, analyse, and collate feasibility studies and market insight comparisons from service providers

• Compile reports for property services and real estate management to track progress against budgets and targets

• Process purchase orders in line with approved procedures

• Provide real estate input and administrative support to Retail Operations and Finance departments

• Manage travel arrangements for the real estate team

• Deliver ongoing administrative support to real estate teams as required

Minimum Requirements

Skills, Knowledge and Experience

• Matric qualification

• Relevant tertiary qualification in bookkeeping or office administration

• Minimum of 4 years’ administrative experience within a service management environment

• Retail property experience is advantageous

• Essential experience with SAP and web-based administrative systems

• Proven experience in a customer service-oriented working environment

Key Competencies

• Strong planning, administrative, and organisational skills

• Customer-focused approach with the ability to address retail-related concerns professionally

• Excellent written, verbal, and interpersonal communication skills across all organisational levels

• Ability to quickly learn and adapt to new systems and processes

• Strong problem-solving skills with high attention to detail

• High levels of confidentiality, professionalism, and integrity

• Advanced proficiency in MS Office, with intermediate to advanced Excel skills