Full-Time Accounts Payable Officer | Value Logistics Vacancies
Job Description
Value Logistics Vacancies – Accounts Payable Officer
Job Location: Kempton Park, Gauteng
Job Type: Full-Time
Job Sector: Accounting/Finance
Purpose of the Job
The Accounts Payable Officer at Value Logistics oversees the end-to-end accounts payable process, ensuring accurate and timely processing of supplier invoices, reconciliations, and payments. This role is critical for maintaining strong financial controls, collaborating with internal teams and external suppliers, and ensuring compliance with VAT regulations and audit standards.
Key Responsibilities
Creditors Payments
- Reconcile supplier invoices and verify accurate charge recovery.
- Capture supplier invoices into the Ship Shape system.
- Process daily payments promptly and on schedule.
- Confirm receipt of original supplier invoices.
- Validate invoice details for accuracy and VAT compliance.
- Ensure customer invoice recoveries where applicable.
- Match invoice charges with agreed rates.
- Reconcile transporter invoices and verify proof of deliveries (PODs) before payment.
- Submit PODs to controllers for shipment file filing.
- Ensure containers are returned to designated depots as required.
- Clear profits on Ship Shape; escalate uncertainties to management.
- Record pre-payment notes under “Remarks” in Ship Shape.
- Ensure payments are recorded in the correct transaction month.
Creditors Reconciliation
- Reconcile weekly and monthly supplier statements with invoices.
- Process payments via Ship Shape and Embrace.
- Balance daily downloads between both systems.
- Conduct pre-payment checks.
- Arrange COD payments twice daily and provide proof of payment to controllers.
- Submit monthly documents to the scanning department for archiving.
- Ensure scanned documents are filed for audit purposes.
SARS Deferment Payments
- Receive SARS statements on time and reconcile with Ship Shape.
- Verify daily Embrace downloads against statements and process payments.
- Share proof of payment with relevant customs offices.
- Adhere strictly to monthly payment deadlines, including the 13th annual payment.
- Reconcile and settle all Over Border payments accurately.
Purchase Orders
- Process purchase orders in Embrace and reconcile supplier statements.
- Ensure proper approval and documentation for all purchase orders.
Filing of Shipment Files
- File shipment documents correctly and hand them to creditors for scanning.
- Organize files by mode and maintain weekly filing updates.
General
- Uphold professional conduct at all times.
- Assist with operational tasks as needed.
Minimum Requirements
- Grade 12 (Matric).
- Minimum 5 years of accounts payable experience.
- Proficiency in Microsoft Office Suite.
Skills Required
- Accounts Payable processing.
- Strong reconciliation abilities.
- Proficiency in ERP & accounting software (ShipShape & Embrace).
- Advanced Microsoft Office skills.
- Excellent written and verbal communication.
- Problem-solving skills.
Job Location
Gauteng, Isando, Kempton Park.
APPLY NOW
How to Apply
To apply for this position, click the “Apply Now” button or follow the specific instructions provided in the job description. Ensure that your CV and supporting documents are up to date and relevant to the position.
Please note: This job posting may be closed at any time by the employer, either due to internal recruitment policies, legal requirements, or once a suitable candidate has been found. We encourage you to apply as early as possible.
Only shortlisted candidates will be contacted.
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