Contract Journal Administrator | University of the Free State Vacancies
Job Description
University of the Free State Vacancies – Journal Administrator (Post level 12) (30 hours per week) (Contract appointment: 3 years)
Location: Bloemfontein, Free State
Company: University of the Free State
Job Type: Permanent
Job Sector: Administration
Journal Administrator (Post level 12) (30 hours per week) (Contract Appointment: 3 Years)
University of the Free State
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll. Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. Combine documents into fewer files where possible to avoid upload issues.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
Submit all required documents, including:
- A detailed Curriculum Vitae.
- Copies of qualifications or official proof (foreign qualifications require SAQA accreditation).
- A copy of your ID or passport (for foreign nationals).
- Confirmation of employment (external applicants only: letter, contract, service certificate, or recent payslip).
Duties and Responsibilities:
- Maintain a filing system for documentation and communications, including online workflow management if applicable.
- Handle communications for the Southern Journal for Contemporary History.
- Receive submissions, respond to contributors, and assess eligibility for review (jointly with the Editor-in-Chief).
- Coordinate the review process in consultation with the Editor-in-Chief.
- Assign tasks to Associate Editors.
- Liaise with authors, printers, and administrative partners.
- Manage editorial and publication processes.
- Proofread and edit article manuscripts.
- Maintain records for the Southern Journal for Contemporary History.
- Oversee book reviews.
Inherent Requirements:
- Relevant master’s degree (NQF Level 9) in the Humanities.
Recommendations:
- PhD (NQF Level 10) in the Humanities.
- Experience managing large-scale academic projects in history or related fields.
- Familiarity with open-access publishing.
- Fluency in English.
Competencies:
Required:
- Results-Oriented: Reliability, stress management.
- Strategic Thinking: Multitasking, planning.
- Business Acumen: Adherence to rules, MS Office proficiency.
- Leading: Motivation, teamwork.
- Building Coalitions: Negotiation, interpersonal skills.
Assumption of Duties: As soon as possible.
Closing Date: 19 August 2025.
Salary:
R291,344.89 – R365,633.11 per annum (dependent on budget, experience, and qualifications).
Fringe Benefits (subject to conditions):
Pension, medical aid, group life insurance, housing allowance, leave, service bonus, study benefits.
Enquiries:
Contact 051 401 7659 or email SejanamaneP@ufs.ac.za / Recruit@ufs.ac.za. For assistance, call 051 401 2979 / 9813 / 9848.
General:
The UFS is committed to equity, diversity, and redress under its Employment Equity Plan. Preference will be given to candidates from underrepresented groups, including persons with disabilities. Personal information is processed per POPIA; confidentiality is assured.
The University reserves the right not to fill the post. Only candidates meeting all requirements will be considered. Communication is limited to shortlisted candidates. Unsuccessful applicants will not be contacted after six weeks post-closing date.
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How to Apply
To apply for this position, click the “Apply Now” button or follow the specific instructions provided in the job description. Ensure that your CV and supporting documents are up to date and relevant to the position.
Please note: This job posting may be closed at any time by the employer, either due to internal recruitment policies, legal requirements, or once a suitable candidate has been found. We encourage you to apply as early as possible.
Only shortlisted candidates will be contacted.
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