Parts Administrator

Company: Value Logistics

Purpose of the Job
The Parts Administrator is responsible for the effective administration and control of parts inventory to support workshop operations. The role ensures timely picking, issuing, purchasing, and tracking of parts, accurate stock control, supplier coordination, and reliable record keeping, while maintaining high housekeeping and health and safety standards.

Key Responsibilities

Parts and Inventory Operations

• Pick and issue parts in accordance with approved job cards

• Update and distribute the backorder report to the Parts Manager

• Record and report daily stock-outs and support timely replenishment

• Ensure all pre-booked parts are picked or purchased before scheduled vehicle maintenance

• Raise purchase orders for non-stock items and buy-outs as specified on job cards

• Follow up with suppliers regarding deliveries and collections

• Issue received stock to the workshop without delay against relevant job cards

• Conduct accurate cycle counts and participate in full stock takes

• Track part movements and ensure all stock transfers are completed and monitored

• Identify slow-moving or obsolete stock and notify the Parts Manager for review

• Track all credit returns and ensure they are processed correctly

• Perform additional duties within the Parts Department as required

Housekeeping

• Maintain a clean, organised, and efficient work area

• Adhere to Value Logistics housekeeping standards and procedures

Health and Safety

• Comply with all Value Logistics Health and Safety requirements at all times

General Responsibilities

• Build and maintain effective working relationships with internal customers

• Work independently and demonstrate initiative in daily tasks

Minimum Requirements

• Grade 12 (Matric)

• 2–5 years’ experience in a parts or inventory environment

• Computer literacy

• Good written and verbal communication skills

• Experience using Embrace systems

Skills Required

• Strong attention to detail

• Excellent organisational skills

• Effective communication skills

• Time management and prioritisation ability

• Problem-solving capability

• Customer service orientation

• Ability to work independently

• Sound knowledge of stock control principles