Job Description

Dsv Vacancies – Process Specialist, Accounts Payable

Process Specialist, Accounts Payable – DSV Vacancies

Main Purpose of the Role
The Process Specialist, Accounts Payable is responsible for compiling accurate vendor statement reconciliations and ensuring the timely payment of assigned creditors in line with agreed payment terms, company policies, and procedures. The role also ensures that all Webcost queries are managed and resolved within agreed service levels.

Computer Literacy Level

• Advanced proficiency in Microsoft Excel

Additional Computer Skills

• SAP
• Webcost

Job Related Requirements

• Minimum of three years’ experience in an Accounts Payable or Operational Finance environment

Added Advantages for the Role

• Experience managing suppliers with a monthly spend exceeding ZAR 20 million and an overall creditor book value of ZAR 100 million or more

Duties and Responsibilities

• Request and obtain vendor statements in accordance with agreed payment terms
• Prepare accurate and timely reconciliations for all assigned accounts across multiple entities prior to payment dates
• Build and maintain strong working relationships with branch administrators, suppliers, and the AP and VQH teams within ISSC
• Manage and resolve all Webcost queries within the defined SLA timeframes
• Conduct root cause analysis and resolve accounts payable issues, including duplicated or rejected invoices
• Ensure all payments are processed on time and in full compliance with company policies and procedures
• Ensure ongoing compliance with all local and global DSV policies across both business operations and RSSC
• Resolve all debit items within the current month
• Drive cost efficiency initiatives, including the reduction of unit pricing where applicable
• Distribute proof of payment to suppliers and branches on the same day payments are processed
• Liaise with branch staff and suppliers to resolve discrepancies, disputes, and outstanding invoices promptly
• Ensure expenses are captured in the correct accounting periods and prepare accurate accruals for month-end close
• Deliver accurate and timely month-end reporting
• Proactively review vendor statements and sub-ledgers to ensure no aged items remain outstanding
• Process invoices on the system where RSSC is responsible
• Review and ensure intercompany receivables are collected in line with intercompany rules
• Resolve intercompany disputes in accordance with intercompany policies to prevent unnecessary financial losses
• Provide complete supporting documentation for audits and compliance requirements
• Perform ad hoc duties as required by management or the immediate supervisor
• Supply accurate and timely figures for forecasting and management reporting
• Attend meetings with suppliers and business units as required

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