Job Description

value logistics – Invoicing Verifier

About the Program

Value Logistics ensures seamless financial operations by maintaining accurate invoicing, billing, and documentation processes that support reliable logistics and shipping services.

Purpose of the Job

The Invoicing Verifier is responsible for the accurate and efficient processing of invoices, insurance declarations, and operational documentation. This role manages billing workflows, prepares customs and disbursement invoices, reconciles charges in internal systems such as Shipshape, and verifies that all supplier costs are accounted for before invoicing customers.

Key Responsibilities

Billing and Invoicing

• Prepare secondary invoices for shipment and disbursement costs when requested by customers
• Capture customs invoices according to schedules and submit complete supporting documents via email
• Ensure all charges are accurately reflected on Shipshape balances
• Verify that all supplier costs are recovered before issuing customer invoices

Statement Management

• Distribute daily, weekly, and monthly statements via email
• Ensure read receipts are obtained for all statement communications

Filing and Document Control

• Accurately file all invoices and credit notes within shipment records
• Maintain organized digital and physical documentation

Insurance Administration

• Ensure timely and accurate invoicing for all insurance-related customers
• Prepare monthly insurance declarations for submission to the Insurance Department and respective brokers
• Scan and email required documentation when requesting insurance certificates
• Maintain proper filing of all insurance declarations

General Administrative Support

• Maintain professionalism in all communication and conduct
• Assist with tasks across departments as required

Minimum Requirements

• Grade 12 (Matric)
• Minimum 2 years’ experience in invoicing
• Experience within Clearing and Forwarding environments
• Proficiency in systems such as Shipshape
• Strong accounting and numerical skills

Skills Required

• Accuracy in invoicing and billing
• Data entry and record-keeping proficiency
• Document management skills
• Proficient in email and communication tools
• High attention to detail
• Time management and organizational skills
• Strong problem-solving ability
• Analytical thinking

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