Job Description

value logistics – Accounts Payable Officer

Accounts Payable Officer – Value Logistics

About the Program

Purpose of the Job
The Accounts Payable Officer is responsible for managing the full accounts payable process, ensuring timely and accurate processing of supplier invoices, reconciliations, and payments. This role supports financial controls, liaises with internal departments and external suppliers, and ensures compliance with VAT regulations and internal audit requirements.

Key Responsibilities

Creditors Payments

• Reconcile supplier invoices and verify all charges are accurate
• Capture supplier invoices into the Ship Shape system
• Ensure all payments are processed daily and on time
• Verify receipt of original invoices from suppliers
• Confirm invoice details are accurate and VAT compliant
• Ensure invoice charges align with agreed rates and recoverable amounts
• Reconcile transporter invoices and confirm supporting proof of deliveries (PODs)
• Submit PODs to controllers for filing in shipment files
• Ensure containers are returned to correct depots as required
• Clear all profits on Ship Shape and consult management when needed
• Record notes for payments received prior to shipment invoicing
• Ensure payments are recorded in the correct transaction month

Creditors Reconciliation

• Receive and reconcile weekly and monthly supplier statements
• Arrange and process payments through Ship Shape and Embrace
• Ensure daily downloads between systems are balanced
• Prepare pre-checks before processing payments
• Arrange COD payments twice daily and provide proof to controllers
• Submit documents to the scanning department monthly and ensure proper filing for audits

SARS Deferment Payments

• Receive and reconcile SARS statements on due dates
• Ensure daily downloads into Embrace match statements and process payments
• Send proof of payment to relevant customs offices
• Adhere to monthly payment deadlines, including the 13th annual payment
• Reconcile and pay all Over Border statements accurately

Purchase Orders

• Process purchase orders in Embrace and ensure reconciliations with supplier statements
• Verify approvals and attach supporting documentation

Filing of Shipment Files

• Ensure shipment files are correctly filed and handed over for scanning
• Maintain weekly updates and filing accuracy

General

• Maintain professional conduct at all times
• Support operational functions as required

Minimum Requirements

• Grade 12 (Matric)
• Minimum 5 years’ experience in a similar role
• Proficient in Microsoft Office Suite

Skills Required

• Accounts payable processing
• Reconciliation and problem-solving skills
• ERP & accounting software proficiency (Ship Shape & Embrace)
• Excellent written and verbal communication skills
• Attention to detail and organizational ability

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