Job Description

value logistics – Accounts Payable Officer

About the Program

Value Logistics relies on accurate financial management to maintain smooth operations and strong supplier relationships, ensuring timely payments and compliance with internal and regulatory requirements.

Purpose of the Job

The Accounts Payable Officer is responsible for managing the full accounts payable process, including the accurate and timely processing of supplier invoices, reconciliations, and payments. This role ensures effective financial controls, compliance with VAT and audit requirements, and strong collaboration with internal departments and external suppliers.

Key Responsibilities

Creditors Payments

• Reconcile supplier invoices and ensure all charges are correctly recorded
• Capture supplier invoices into the Ship Shape system
• Process all payments daily and on time
• Verify receipt of original supplier invoices
• Ensure invoice accuracy and compliance with VAT regulations
• Confirm that invoice charges align with agreed rates
• Reconcile transporter invoices and verify proof of deliveries (PODs) before payment
• Submit PODs to controllers for filing in shipment records
• Ensure containers are returned to the correct depots
• Record payment notes in Ship Shape if payments are made before shipment invoicing
• Ensure all payments are recorded in the correct transaction month

Creditors Reconciliation

• Receive and reconcile weekly and monthly supplier statements
• Process payments through Ship Shape and Embrace, ensuring system balances
• Prepare pre-checks prior to payments
• Arrange COD payments twice daily with proof of payment to controllers
• Submit scanned documents monthly for archiving and ensure proper filing for auditing

SARS Deferment Payments

• Receive SARS statements and reconcile with Ship Shape
• Verify daily downloads into Embrace match statements and process payments
• Submit proof of payment to relevant customs offices
• Ensure monthly payment deadlines and the 13th annual payment are met
• Reconcile and process all Over Border payments accurately

Purchase Orders

• Process purchase orders in Embrace and arrange payments
• Reconcile supplier statements and balances
• Ensure all purchase orders are approved and supporting documents are attached

Filing and Documentation

• Ensure shipment files are properly filed and handed over to creditors for scanning
• Maintain weekly filing updates by mode of shipment

General

• Maintain professional conduct at all times
• Assist with operational functions as required

Minimum Requirements

• Grade 12 (Matric)
• Minimum 5 years’ experience in a similar role
• Proficiency in Microsoft Office Suite

Skills Required

• Accounts payable processing and reconciliation
• ERP and accounting software proficiency (Ship Shape & Embrace)
• Strong Microsoft Office skills
• Excellent written and verbal communication
• Problem-solving and analytical skills

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