Contract Business Support Administrator | O’Brien Recruitment Vacancies
Job Description
O’Brien Recruitment Vacancies – Business Support Administrator
Location: Cape Town, Western Cape
Company: O’Brien Recruitment
Job Type: Permanent
Job Sector: Administrative
We’re Hiring: Business Support Administrator (Contract)
O’Brien Recruitment is seeking a skilled Business Support Administrator for a 6-month contract in Cape Town. This role offers the chance to work within a dynamic team, providing essential support to business operations.
About the Role:
The successful candidate will oversee office administration, support various business units, and lead a small team. The role demands strong leadership, meticulous attention to detail, and the ability to handle diverse responsibilities in a professional services environment.
Key Responsibilities:
- Lead and manage a small administrative support team.
- Oversee facilities and office operations across multiple regional locations.
- Provide administrative assistance to Finance, Community Operations, and Technical teams.
- Coordinate with project teams and external PR/media agencies.
- Manage corporate diaries, staff events, investor visits, and conferences.
- Maintain supplier databases, procurement records, and skills reporting.
- Handle office purchasing, subscriptions, IT support liaison, and vendor management.
- Oversee staff onboarding and offboarding processes.
- Manage corporate cards, fleet, insurance, and annual staff/client events.
- Ensure streamlined office administration, accurate reporting, and cost efficiency.
Required Skills and Experience:
- Relevant tertiary qualification.
- Minimum 10 years of office management experience, including 5 years in team leadership.
- Background in a professional services industry.
- Strong leadership with a proven ability to manage teams.
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams), Adobe, and DocuSign.
- Experience preparing board packs and quarterly reports.
- Ability to implement efficiency improvements in administrative processes.
- Excellent communication, organisational, and problem-solving skills.
Key Focus Areas:
- Timely and accurate reporting.
- Efficient cost management within budgets.
- High attention to detail and precision.
If you are a motivated professional with the right expertise, apply now to join O’Brien Recruitment as a Business Support Administrator.
APPLY NOW
How to Apply
To apply for this position, click the “Apply Now” button or follow the specific instructions provided in the job description. Ensure that your CV and supporting documents are up to date and relevant to the position.
Please note: This job posting may be closed at any time by the employer, either due to internal recruitment policies, legal requirements, or once a suitable candidate has been found. We encourage you to apply as early as possible.
Only shortlisted candidates will be contacted.
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