Job Description

SASOL Vacancies – Team Assistant

Team Assistant

Company: SASOL

About the Role
The Team Assistant provides comprehensive secretarial and administrative support to the Technical & Engineering senior management team, ensuring smooth departmental operations and enhancing the efficiency of functional areas. This role plays a key part in maintaining organized workflows and delivering high-level support services.

Key Responsibilities

• Manage daily operational and administrative tasks to support the team.
• Arrange meetings, prepare agendas, and take accurate minutes.
• Manage managers’ diaries to facilitate workflow and scheduling.
• Assist in compiling and preparing submissions and reports.
• Issue approved discussion and management reports promptly and update reporting modules accordingly.
• Ensure all distributed documentation is professional, error-free, and compliant with format and branding standards.
• Maintain up-to-date distribution lists and assist colleagues with document distribution.
• Provide departmental support in word processing, PowerPoint, and spreadsheet applications.
• Produce correspondence, maintain presentations, records, spreadsheets, and databases.
• Manage departmental travel arrangements, both local and international.
• Coordinate internal and external events, such as conferences and meetings.
• Log and follow up on IT and operational requests on behalf of the team.
• Answer calls, take messages, and respond to inquiries within the scope of responsibility.
• Develop and maintain an efficient documentation and filing system for accurate record storage and distribution.
• Complete forms and administrative processes in accordance with company procedures.
• Monitor office supplies and manage procurement in line with budgetary constraints.
• Oversee schedules for purchase, receipt, dispatch, and delivery of goods and services.
• Process Purchase Requisitions (PRs), Purchase Orders (POs), Service Entries (SEs), and invoices in SAP and follow up on payments.

Qualifications

• National Senior Certificate (Grade 12) with 3+ years relevant experience (6 years preferred),
  or
• B.Tech or 3–4 year degree with at least 1 year relevant experience.

Required Skills & Competencies

• Effective communication and interpersonal skills.
• Strong action planning, organizational, and multi-tasking abilities.
• Attention to detail and ability to manage complex tasks.
• Accountability, results-driven mindset, and planning alignment.
• Proficiency in office administration, scheduling, and reporting tools.

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