Goods Receiving Supervisor – Cashbuild Vacancies

Job Purpose

The Goods Receiving Supervisor is responsible for managing the receiving and returning of stock from suppliers and other stores. This role ensures accurate recording of goods received, labelling of stock, and timely distribution to the store floor for merchandising.

Requirements

• Grade 12 with 1 year related experience or a minimum of 2 years work-related experience

• Ability to communicate in English and preferably the dominant local language

• Above-average numeric skills and attention to detail

• Proven ability to deliver exceptional customer service

• Ability to work under pressure and manage multiple tasks

• Computer literate

• Willingness to work shifts, weekends, and public holidays

Key Responsibilities

Receiving and Inter-Branch Transfers (IBT)

• Ensure a second designated Cashbuild employee is present during all stock receiving or dispatching

• Receive stock from suppliers, verify goods against invoices, delivery notes, and purchase orders

• Complete proof of delivery notes and provide to suppliers with required stamps

• Accurately capture stock on the IT system within prescribed timeframes

• Resolve discrepancies on invoices, ensuring amendments are endorsed and signed by supplier representatives

• Process all inter-branch transfers (IBTs) in and out, ensuring correct documentation and timely completion

Stock Distribution

• Clear stock from the Goods Receiving Supervisor (GRS) office and distribute to the sales floor within set timelines

Stock Labelling and Pricing

• Label stock without printed SKUs correctly

• Verify accuracy of printed SKUs and rectify errors

• Adhere to Cashbuild pricing policy and action pending price changes as required

Supplier Claims and Corrections

• Validate supplier claims with pick-up slips or credit notes attached to adjustment vouchers and authorised by the Store Manager

• Ensure corrections are properly documented and authorised

• Raise supplier claims only if stock is to be collected immediately

Security Awareness

• Keep the receiving gate supervised when open

• Secure receiving stamps and Purchase Order books in a lockable cupboard or drawer

• Lock the GRS office when not in use

• Ensure supplier truck crews remain at their trucks and do not loiter

Ready for Business

• Maintain a clean and organized GRS office

• Clear excess and damaged stock from the receiving area, except stock to be returned to suppliers

• Follow Ready for Business and Beyond My Control procedures

Customer Service

• Adhere to Cashbuild dress code and display name badge

• Assist suppliers with queries

• Deliver exceptional customer service to any customer interacting with the GRS

Safety (OHSA) Requirements

• Ensure only authorised personnel access the first aid box

• Maintain safety compliance within the area of responsibility

• Report any safety concerns to the Store Manager

Values

Integrity

• Maintain high ethical standards, handle sensitive information carefully, and demonstrate sincerity and reliability

Accuracy

• Handle detailed information effectively, work methodically, and prevent mistakes by checking work thoroughly

Client Focus

• Respond actively to clients’ needs, deal with them in a friendly manner, and ensure a proactive, can-do approach

Personal Development

• Recognize strengths and weaknesses, pursue training and development, seek opportunities to gain knowledge, and request feedback to improve performance