Job Description

Boxer Vacancies – Service Department Admin Finance Clerk

Boxer Retail Limited is seeking a proactive and detail-oriented Service Department Admin Finance Clerk to join our dynamic team at our head office in Westville, KZN. This is an exciting opportunity for someone with a strong administrative background to support our finance team while gaining valuable exposure in a fast-paced retail environment.

What We’re Looking For:

Minimum Requirements:

• Education: Matric qualification, with a focus on Finance (studying towards a degree/diploma in Finance preferred).
• Experience: 1-2 years of administrative experience, ideally within a retail environment.
• Knowledge: Understanding of retail operations and promotional strategies would be an advantage.
• Skills:
  • High attention to detail and accuracy with numerical data.
  • Excellent mathematical and accounting skills.
  • Strong verbal and written communication abilities.
  • Proficiency in Microsoft Office, particularly Excel.
  • SAP and Bomm System experience is advantageous.
  • Strong time management skills and the ability to work under pressure.
  • Prior experience in finance administration roles is preferred, with retail knowledge being a plus.

Key Responsibilities:

• Payment Reconciliation and Processing: Assist in reconciling and preparing payments for daily management buying, ensuring accuracy and timely transactions.
• Weekly Gross Profit (GP) Validation – Cold Storage: Support the validation of closing stock and preparation of weekly GP reports for the Service Department.
• Weekly GP Reporting and Query Handling: Assist in preparing weekly GP reports, addressing and resolving any related queries.
• Invoice Management: Request invoices from bulk suppliers according to stock reports, ensuring correct pricing, weights, and quantities.
• Invoice Auditing and Discrepancy Resolution: Audit invoices for correct pricing and weights, liaising with suppliers to resolve discrepancies.
• Storage Claims Processing: Prepare and submit storage claims for LSMWs, ensuring all invoices are processed accurately.
• SAP Claims and Invoice Documentation: Print and verify claims from SAP, ensuring details are accurate and properly attached to relevant bulk invoices.
• Creditor Reconciliation Support: Assist in requesting and managing creditor reconciliations, following up on issues such as old PODs or claims.
• Invoice and Pricing Rate Checks: Help ensure that correct pricing rates are applied to invoices and prepare reconciliations for invoices handed over to the commerce team.
• Container Number Allocation: Allocate container numbers to Box shipment references for effective tracking and documentation.
• Vendor Statement Consolidation: Consolidate store statements per vendor and ensure all information is accurate.
• Payment Review and Duplication Prevention: Assist in reviewing payments to prevent duplicates by cross-checking Cash and Banking vs. Petty Cash records.

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