Job Description

Rand Water Vacancies – Secretary – Glenvista, Gauteng

Rand Water is seeking a detail-oriented and proactive Secretary to provide administrative and clerical support to ensure the smooth and efficient operations within the Project Control Department.

Minimum Requirements:

• Matric
• Secretarial / Administrative Qualification
• Basic knowledge of Project Management
• 4 years of working experience in an administrative assistance environment
• Computer literate (MS Office)
• Experience with SAP Project System, Investment Management (Costing), Materials Management, CATS, Cost Centre Expenditure, and Profit Centre Expenditure

Primary Duties:

• Evaluate and submit reports to various committee levels
• Provide administrative assistance to support all approved projects within the Project Control Department
• Order and maintain stationery for the office
• Assist with arranging meetings and functions, including booking venues (internal and external), making travel arrangements, organizing refreshments, sending invitations, confirmations, etc.
• Report on project progress and generate SAP reports
• Keep both soft and hard copy filing systems up to date
• Scan documents and file according to agreed principles
• Manage correspondence, take minutes, and type documents as required
• Maintain a working knowledge of corporate and departmental information systems
• Coordinate travel arrangements for department staff
• Ensure financial records for the department are properly filed and up to date
• Perform any additional administrative duties as required by the department

Knowledge:

• Excellent interpersonal and communication skills
• Effective written communication skills
• Proficient in computer skills, including spreadsheet and word processing programs
• Strong attention to detail and a high level of accuracy
• Knowledge of procurement procedures

Skills:

• Strong communication and interpersonal skills
• Effective people management and self-management abilities
• Problem-solving and leadership skills
• Proficient in MS Office and SAP systems

Attitude:

• Ability to work well under pressure
• Performance-driven and proactive
• Approachable and positive attitude
• Team-oriented with a strong company focus

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