Sales Coordinator – Value Logistics

Purpose of the Role
The Sales Coordinator provides comprehensive administrative and office support to ensure the smooth, accurate, and efficient operation of the sales function across the organisation.

Key Responsibilities

Sales Administration & Quoting

• Compile, review, and distribute quotes for tenders, FMLs, full distribution, fuel and labour adjustments, annual increases, and urgent one-page quotes in line with Standard Operating Procedures

• Receive and manage quote requests and electronic tasks for acceptance and processing

• Allocate quote reference numbers, update the quote register, and close off quotes once issued

• Ensure all quotes are prepared using the correct templates and submitted for verification

• Distribute approved quotes to relevant internal and external stakeholders

• Calculate one-page quotes using the customer’s current pricing codes

Documentation & Record Keeping

• File all quotes and supporting documentation accurately for future reference

• Maintain organised records in the appropriate filing systems

• Ensure all documentation is complete, traceable, and audit-ready

Operational Support & Compliance

• Maintain professional conduct and effective communication at all times

• Assist with operational and administrative tasks as required by the sales team

• Adhere to Health and Safety standards within the workplace

• Maintain high housekeeping standards daily

• Comply with company dress code and Standard Operating Procedures

Minimum Requirements

• Grade 12 (Matric)

• Computer literate

Skills & Competencies

• Strong administrative and organisational skills

• Ability to manage multiple tasks with minimal supervision

• High level of accuracy with the ability to check and verify own work

• Effective time management and attention to detail