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11 Oct 2024

Permanent Personal Assistant – Spar Vacancies

Spar – Posted by JobLink24 –  Durban, KwaZulu-Natal, South Africa

Job Description

Spar Vacancies – Personal Assistant

Introduction:
SPAR KZN Distribution Centre is seeking a dynamic and experienced Personal Assistant to support the Managing Director and Finance Director. This role offers a unique opportunity to go beyond traditional administrative duties, providing vital assistance to the leadership team and external stakeholders.

Key Responsibilities:

  • Compile management reports, prepare meeting minutes, and track follow-up actions.
  • Assist with the preparation of presentations and other documents.
  • Manage complex calendars, prioritize appointments, and coordinate travel arrangements.
  • Act as a liaison between the Managing Director and internal/external stakeholders.
  • Handle sensitive information with strict confidentiality and discretion.
  • Support the MD with special projects, initiatives, and research as required.
  • Organize meetings, conferences, and events, handling logistics, technical support, and agenda preparation.
  • Maintain strong business relationships with stakeholders on behalf of the leadership team.
  • Ensure timely and accurate management of information flow.
  • Oversee the management of company pool vehicles and bookings.
  • Lead and manage a team of direct reports effectively.
  • Undertake additional tasks as requested by management.

Minimum Requirements:

  • A relevant tertiary qualification.
  • At least 3 years of experience as a Personal Assistant to senior executives.
  • Proficiency in the MS Office suite; SAP experience is a plus.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and organizational abilities.
  • Ability to work independently with minimal supervision.
  • Supervisory and team management experience.
  • Deadline-driven with strong problem-solving skills.
  • Ability to respond to correspondence on behalf of the Managing Director.
  • Flexibility in working hours and willingness to travel.
  • Positive attitude and a team-oriented mindset.

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