Personal Assistant – Woolworths Vacancies

Job Description

The Personal Assistant provides a high-level, efficient, and confidential administrative service to the Heads of Central Buying and Engen & Africa, while also supporting extended teams as required. The role ensures seamless coordination, effective communication, and professional office management.

• Provide comprehensive administrative support, including travel arrangements, diary coordination, document preparation, email management, and call screening

• Manage complex diaries effectively to ensure optimal time allocation and follow-up on key actions

• Handle sensitive and confidential information with discretion and professionalism

• Coordinate and support events for central teams

• Process accounts, petty cash, and travel reconciliations for management and team members

• Order and manage stationery and office equipment

• Coordinate travel, meetings, and logistics

• Prepare presentations, reports, and business documentation

• Perform general office and administrative duties to support business operations

Minimum Requirements

• Three-year Secretarial Diploma or a relevant tertiary qualification

• Ability to consolidate and manage strategic information and documentation effectively

• Sound budgeting skills and understanding of financial processes

• Confident, enthusiastic, and professional with strong interpersonal skills

• Proven ability to build and maintain strong working relationships

• High level of proficiency in information systems with advanced working knowledge of MS Word, Excel, PowerPoint, and Outlook

• Strong verbal and written communication skills

• Excellent administrative and secretarial capability

• Strong customer service and conflict management skills

• Analytical thinking with high levels of accuracy and attention to detail

• Excellent planning, organisational, and time management skills

• Ability to multitask, prioritise workloads, and perform effectively under pressure

• Ability to work independently and make sound decisions