Job Description

Value Vacancies – Parts Administrator

Parts Administrator

Purpose of the Job
The Parts Administrator is responsible for managing inventory, ensuring timely picking and issuing of parts, and maintaining accurate stock records. This role includes updating backorders, liaising with suppliers, conducting stock counts, and ensuring the workshop has all necessary parts for scheduled maintenance. The Parts Administrator must work efficiently, maintain a clean and organised work area, and adhere to health and safety procedures.

Key Responsibilities

Operational Duties

• Pick and issue parts according to job cards.
• Update backorder reports and submit to the Parts Manager.
• Record and report daily stock-outs, ensuring timely replenishment.
• Ensure pre-booked parts are picked and purchased before scheduled vehicle maintenance.
• Raise purchase orders for non-stock items or buy-outs as indicated on job cards.
• Follow up with suppliers on all deliveries and collections.
• Ensure prompt issuing of received stock against job cards to the workshop.
• Conduct accurate stock counts during cycle counts and stock takes.
• Track movement of parts and monitor stock transfers.
• Identify slow-moving or obsolete stock and report to the Parts Manager for deletion.
• Track and process all credit returns.
• Perform additional duties as required within the Parts Department.

Housekeeping

• Maintain a clean, organised, and tidy work area in accordance with Value housekeeping procedures.

Health and Safety

• Comply with all Value Health and Safety procedures and requirements at all times.

General

• Demonstrate strong interpersonal skills and work effectively with customers.
• Work independently, using initiative to complete tasks efficiently.

Minimum Requirements

• Grade 12 (Matric)
• 2–5 years’ experience in parts administration
• Computer literate
• Good written and verbal communication skills
• Experience with Embrace system

Skills Required

• High attention to detail
• Strong organisational skills
• Effective communication skills
• Excellent time management
• Problem-solving ability
• Customer service skills
• Ability to work independently
• Knowledge of stock control and inventory management

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