Please login/register to apply for this job.
29 Dec 2024

Permanent Executive Secretary – Pep Vacancies

PEP – Posted by JobLink24 –  Western Cape, South Africa

Job Description

Pep Vacancies – Executive Secretary – Western Cape

Purpose of the Role:
The Executive Secretary will provide high-level administrative and secretarial support to the Chief Executive: Marketing (CEM). This role requires exceptional organizational skills to manage the CEM’s schedule, coordinate meetings, handle communications, and execute various administrative duties.

Key Responsibilities:

  • Calendar Management:
    • Coordinate and manage the CEM’s schedule, including meetings, appointments, and travel arrangements.
    • Organize and prioritize daily agendas for optimal time management.
  • Communication Management:
    • Serve as the primary contact for internal and external communications on behalf of the CEM.
    • Screen and handle incoming emails, calls, and correspondence, responding or redirecting as appropriate.
  • Meeting Coordination:
    • Arrange and oversee meetings, conferences, and events.
    • Prepare agendas, take minutes, and manage logistics.
  • Travel Arrangements:
    • Organize all domestic and international travel, including booking flights, accommodations, transportation, and visa arrangements.
    • Provide detailed travel itineraries and supporting documents.
  • Administrative Support:
    • Prepare reports, presentations, and documents as needed.
    • Process expense reports and reimbursements promptly.
    • Maintain records of IT and office equipment.
    • Manage payment processing for marketing department invoices (excluding advertising accounts) via SAP.

Job Requirements:

  • Grade 12 (Matric).
  • Secretarial or Office Coordinator Diploma.
  • Minimum 5 years of experience as a secretary to senior management or executives (retail experience advantageous).
  • Proven experience managing domestic and international travel arrangements.
  • Proficiency in MS Office and Google Suite.
  • Familiarity with event coordination and logistics.

Competencies and Attributes:

  • Strong service orientation.
  • Commitment to quality and attention to detail.
  • Exceptional planning and organizational skills.
  • Adaptable, proactive, and able to perform under pressure.
  • Excellent communication and interpersonal skills.

Additional Information:

  • Job Type: Permanent
  • Location: Western Cape
  • Closing Date: [Specify Date]
  • Salary: Market-related

APPLY NOW

35 total views, 1 today

Apply for this Job