Job Description

Pep Vacancies – Divisional Secretary

Purpose of the Position:
We are looking for an organized and proactive Divisional Secretary to coordinate office activities for the Sales department and support the management team in the daily operations of the office.

Key Responsibilities:

• Office Management:
  • Oversee general office operations and ensure smooth day-to-day functionality.
• Team Coordination:
  • Manage team schedules and ensure efficient communication and planning.
• Event Coordination:
  • Plan, organize, and manage events for the department.
• Reception Duties:
  • Handle office reception tasks, ensuring a professional and welcoming environment.
• Administrative Support:
  • Perform general administrative tasks, including compiling reports and preparing documentation.
  • Organize and coordinate meetings, ensuring agendas and minutes are accurately maintained.
• Travel Arrangements:
  • Plan and coordinate travel and accommodation bookings.

Job Requirements:

• Qualifications:
  • Grade 12 qualification.
  • Secretarial Certificate/Diploma or equivalent relevant qualification.
• Experience:
  • Minimum of 3–5 years’ experience as a secretary, preferably in a dynamic environment.
• Skills:
  • Proficiency in Microsoft Office and/or Google GSuite is essential.
  • Strong command of English.

Attributes Required:

• High integrity and a proactive, “go-the-extra-mile” attitude.
• Strong interpersonal and communication skills.
• Excellent organizational and secretarial capabilities, including planning, leading, organizing, and controlling.
• Ability to handle pressure in a fast-paced environment.
• Attention to detail and strong problem-solving skills.

Position Details:

• Work Level: Skilled
• Job Type: Permanent
• Salary: Market Related
• Employment Equity Position: No
• Location: Centurion

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