Job Description

We are seeking a Coordinator – Company Secretary to provide comprehensive secretarial support to MTN Group subsidiary structures, including the Capex Steering Committee, other management committees, and the Company Secretarial departmental meetings.

As MTN continues its transformation journey, operational and commercial excellence have become crucial for success. This role requires agility to support our goals amidst increasing competition, dynamic markets, regulatory challenges, and evolving stakeholder objectives.

If you are detail-oriented, organized, and thrive in a dynamic environment, we invite you to be part of the MTN team, where innovation meets purpose.

Key Responsibilities

Meeting Coordination

• Draft and distribute meeting notices, agendas, and committee packs.
• Collate submissions and feedback from relevant stakeholders.
• Record meeting proceedings, prepare attendance registers, and manage teleconference facilities.
• Produce, circulate, and track meeting minutes and action points for follow-up.

CIPC and Administrative Functions

• Prepare and submit statutory documents (e.g., director appointments, resolutions, annual returns) to the Registrar of Companies.
• Maintain accurate filing of statutory records and a register of resolutions.

Directors’ Fees and Expense Claims

• Maintain attendance registers and prepare payment schedules.
• Liaise with the tax and finance departments to ensure compliance.
• Process and manage directors’ fees and expense claims, ensuring timely approvals and payments.

Online Boardbooks Administration

• Upload meeting packs and manage access on the Boardbooks portal.
• Address user queries and liaise with service providers for issue resolution.

Travel and Accommodation Management

• Coordinate travel and accommodation arrangements for departmental managers and directors.
• Process travel requisitions, activate international roaming, and liaise with travel agents.

Ad-Hoc Support

• Assist with research on governance trends and director development sessions.
• Provide general administrative support, including managing proxies, resolutions, catering orders, and internal customer requests.

Qualifications and Experience

Education:

• A 3-year degree in a related field (Commerce, Economics, or Legal).

Experience:

• 2-4 years of professional experience in company secretarial functions, ideally within a listed company.
• Familiarity with the telecommunications industry is advantageous.

Skills and Competencies

Knowledge:

• Strong understanding of company secretarial administration and minute writing.
• Knowledge of governance and compliance requirements.

Skills:

• Exceptional organizational and time-management abilities.
• Excellent interpersonal and communication skills, with confidence in engaging at all levels.
• Proficiency in managing digital platforms like Boardbooks.

Behavioral Attributes:

• Integrity, honesty, and the ability to perform under pressure.
• Adaptability to changing customer and business requirements.