Compliance Specialist

Company: DSV Vacancies

Role Summary

The Compliance Specialist is responsible for the training, implementation, support, monitoring, control, and sustainability of all Quality, Safety, Health, and Environmental (QSHE) Management System requirements, as well as Transport Management System processes. The role ensures ongoing compliance with approved management systems, legal obligations, and commercial requirements, including the maintenance of site licenses and accreditations through structured and documented audits.

Key Duties and Responsibilities

QSHE and RTMS Compliance

• Ensure full compliance with QSHE and RTMS policies, procedures, and statutory requirements

• Develop, review, implement, train, sustain, and audit procedures, workflows, and work instructions

• Support and maintain Healthcare QMS requirements where applicable

• Ensure ongoing compliance with client contracts, SLAs, supplier agreements, and legal frameworks

Audits and Continuous Improvement

• Actively participate in internal, external, client, and statutory audits

• Drive non-conformance management through effective corrective and preventative actions

• Support continual improvement initiatives across operations

• Prepare, execute, and report on audits and inspections

Operational Support and Monitoring

• Proactively engage with operational teams to identify risks, system failures, and improvement opportunities

• Escalate operational weaknesses and compliance risks to management promptly

• Provide compliance guidance and support to branch management teams

Reporting and Analysis

• Compile and submit KPI, productivity, and efficiency reports on a daily, weekly, and monthly basis

• Submit regular housekeeping and QSHE inspection reports

• Conduct trend analysis and root cause analysis for incidents and non-conformances

Health, Safety, and Environmental Management

• Ensure implementation and monitoring of Occupational Health and Safety standards

• Maintain facility and equipment compliance, including updated maintenance and MHE registers

• Drive waste management initiatives aligned with environmental targets and sustainability objectives

• Promote reduce, reuse, and recycle practices across operations

Incident and Security Management

• Support accurate, timely, and professional incident reporting and investigation

• Participate in security initiatives to prevent stock loss, theft, or misappropriation

• Compile detailed reports for incidents and security-related matters

Contractor and Supplier Management

• Ensure all contractors meet SHE requirements and are approved service providers

• Verify contractor compliance with licenses, accreditations, training, and safety files

• Conduct daily contractor audits while on site to ensure compliance with HSE standards

Supervisory and Management Support

• Support departmental resource management and attend management meetings

• Assist with supervision, planning, monitoring, and control functions as required

Qualifications and Experience

• Grade 12

• Qualification in Quality, Health and Safety, Environmental Management, or a related field

• Minimum of 3 years’ experience in a similar compliance or QSHE role

• Proven involvement in the implementation and auditing of ISO 9001, ISO 14001, ISO 45001, and Healthcare QMS

• Experience with RTMS (Road Transport Management System)

• Supplier and contractor auditing experience

Computer Skills

• Proficient in Microsoft Excel for data management and reporting

Knowledge and Technical Competencies

• Strong understanding of QSHE management systems and legal compliance auditing

• Experience in national compliance with policies, regulations, work instructions, and local authority requirements

• Proven skills in root cause analysis, trend analysis, and CAPA implementation

• Audit planning, execution, and reporting expertise

• Knowledge of waste management and environmental compliance practices

• Understanding of logistics, transport, and supply chain operations

Skills and Personal Attributes

• Ability to draft and revise work instructions, SOPs, and process flow diagrams

• Strong decision-making, planning, and organisational skills

• Assertive communicator and effective negotiator

• High emotional intelligence and personal integrity

• Strong attention to detail with a high standard of work quality

• Ability to work independently and under pressure to meet deadlines

• Willingness to work extended hours, weekends, and travel nationally when required

• Professional written and verbal communication skills

• Strong analytical, mathematical, and problem-solving capabilities

• Positive, proactive, and continuous improvement mindset

• Team-oriented with the ability to work in a diverse environment

About DSV – Global Transport and Logistics

DSV is a global leader in transport and logistics, operating in more than 90 countries with close to 160,000 employees worldwide. Driven by performance, innovation, and collaboration, DSV offers an inclusive and dynamic environment where professionals can grow their careers while shaping the future of logistics.