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18 Nov 2024

Permanent Assistant Company Secretary – Sanlam Vacancies

Sanlam – Posted by JobLink24 –  Cape Town, Western Cape, South Africa

Job Description

Sanlam Vacancies – Assistant Company Secretary

Are you an experienced Assistant Company Secretary looking for an exciting career opportunity? Join the Santam Group of companies, where your expertise will support compliance with statutory regulations and corporate governance practices.

Role Purpose

As an integral part of Santam’s governance framework, you’ll collaborate with boards, executives, and senior management to ensure compliance, manage statutory records, and maintain governance excellence. You’ll play a key role in organizing and facilitating meetings, drafting agendas and minutes, and ensuring accurate statutory filings while fostering effective communication between stakeholders.

Key Responsibilities

Statutory and Governance Administration

  • Maintain and manage legal entity records, statutory filings, and annual returns for the Santam Group.
  • Ensure compliance with local and international regulations, including the Companies Act and JSE Listings Requirements.
  • Draft and manage SENS announcements and other regulatory submissions.

Board Support and Meeting Facilitation

  • Prepare, coordinate, and distribute board meeting packs, agendas, and minutes within deadlines.
  • Assist in the administration of Board evaluations, corporate governance audits, and training programs.
  • Facilitate board and executive inductions, ongoing training, and fiduciary duty education.

Stakeholder and Records Management

  • Safeguard confidential company records, statutory registers, and corporate documents.
  • Maintain shareholder communication, including managing share registers and dividend processes.
  • Provide accurate guidance for regulatory and compliance-related documentation.

Continuous Improvement and Reporting

  • Monitor and incorporate regulatory changes into governance practices.
  • Identify opportunities to enhance governance processes and implement solutions.
  • Assist with ad hoc governance and compliance projects.

Qualifications and Experience

  • LLB or a Bachelor’s degree in Law, Corporate Governance, Business Administration, Finance, or a related field.
  • Chartered Secretary or Governance Professional qualification is advantageous.
  • Proficiency in MS Office Suite and digital board platforms.
  • Minimum 5 years’ experience in a similar role with proven corporate governance expertise.
  • Strong knowledge of corporate laws, financial services, and governance standards such as King IV.

Key Skills and Competencies

  • Exceptional organizational and time management skills.
  • Strong interpersonal and communication abilities, both verbal and written.
  • Analytical and critical-thinking skills to develop effective governance solutions.
  • High level of professionalism, discretion, and integrity.
  • Ability to balance stakeholder expectations while working under pressure.

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