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19 Feb 2025

Permanent Administrative Controller – Clover Vacancies

Clover – Posted by Joblink24 –  Roodepoort, Gauteng, South Africa

Job Description

Clover Vacancies – Administrative Controller

Clover is seeking a detail-oriented Administrative Controller to join the Production team. This role ensures strong administrative controls within the department and is based at Clover Head Office in Roodepoort.

Requirements

  • Relevant degree
  • Fluent in business English
  • Intermediate computer literacy
  • Experience working with senior management
  • Proven experience in applying job-related concepts, techniques, and processes at the required level

Key Competencies

  • Proactive and action-oriented
  • Maintains high administrative standards
  • Acts with honesty and consistency
  • Strong planning and organizational skills
  • Logical thinking and reasoning ability
  • Proficiency in numerical analysis

Responsibilities

Administrative Support

  • Maintain administrative controls within the Production department
  • Coordinate the repair and maintenance of office and computer equipment
  • Handle administrative queries and ensure timely resolutions
  • Update monthly, weekly, and daily Logistics and Maintenance reports
  • Prepare and maintain PowerPoint presentations for monthly and ad hoc reports
  • Utilize Excel for data capturing and reporting

Expense Monitoring and Processing

  • Place purchase orders for Production, Quality, Industrial, and Milk Procurement departments
  • Ensure all related invoices are processed and sent to finance for payment
  • Follow up on orders, close unnecessary ones, and manage GRNI with the finance team

General Departmental Assistance

  • Replenish office supplies, refreshments, and stationery
  • Arrange functions and events as needed
  • Handle travel arrangements and bookings for Production, Quality, and Milk Procurement teams
  • Assist the Maintenance Manager with weekly cost analysis per branch
  • Support the finance department and auditors with financial reports
  • Assist with year-end stock counts

Reporting and Documentation

  • Generate and update month-end and weekly reports within the Logistics department
  • Maintain and update management information reports on request
  • Prepare and refine monthly presentations

This opportunity is ideal for a Administrative Controller who excels in organization, reporting, and financial coordination. Apply now to be part of Clover’s dynamic team.

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