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4 Oct 2024

Permanent Admin Supervisor – Food Lovers Market Vacancies

Food Lover’s Market – Posted by JobLink24 –  Limpopo, South Africa

Job Description

Food Lovers Market Vacancies – Admin Supervisor – Limpopo

Job Description:
Food Lovers Market, a leading grocery retailer, is seeking an experienced Admin Supervisor to oversee and coordinate the administrative and clerical functions of the store. This role is essential in ensuring smooth operations, accurate reporting, and effective team management, reporting directly to the store’s leadership team.

Key Responsibilities:

  • Collate figures from various departments and compile weekly and monthly sales reports for the store, reporting to Head Office and the Operations Division.
  • Assist in leadership tasks, including opening and closing procedures.
  • Manage and supervise front-end, cash office, and receiving staff.
  • Oversee pricing controls and PI label management across all departments.
  • Monitor the store’s budget, ensuring proper tracking and control.
  • Liaise between HR, Payroll, and store employees, assisting with scheduling and HR matters.
  • Control stock-taking processes, ensuring accurate stock control and compliance with procedures.
  • Ensure accurate data capture, cashing up, and adherence to admin-related store operations.
  • Investigate and report on discrepancies, GP issues, wastage, shrinkage, and stockholding to departmental managers.
  • Train store staff on ARCH and Symphonix POS and Back Office Admin systems.
  • Assist with succession planning for key team members.
  • Implement OHS Act procedures and maintain health and safety standards.
  • Manage banking and cash balancing processes.
  • Ensure compliance with all legal and FLM health and safety requirements.

Requirements:

  • Matric (Grade 12).
  • Experience working as an Admin Manager or Admin Supervisor.
  • Proficiency in English.
  • Must reside within 15 km of the store location.
  • Clear criminal record.

Preferences:

  • South African candidates.
  • 4-6 years of experience in an Admin Supervisor role within the franchised FMCG supermarket retail/wholesale industry.
  • Prior experience in admin management within a food retail or franchise environment is advantageous.
  • Proficiency with ARCH POS and Back Office Admin systems, or Symphonix, or similar supermarket retail systems.
  • Own reliable transport.
  • Willingness to work retail hours, including weekends, public holidays, overtime, and shifts.
  • Strong understanding of retail admin/finance and POS/Back Office systems.
  • Excellent communication, people management, planning, and organizational skills.
  • Attention to detail and ability to work independently with minimal supervision.

Application Process:
The following assessments and questions will be part of the application process:

  • Assessments: Work Performance Assessment Battery.
  • Application Questions:
    • Where do you currently live? (Please provide suburb, district, or city).
    • Do you have experience as a team leader, supervisor, or manager?
    • How would you handle a situation where a team member repeatedly arrives late for work?
    • How do you ensure team compliance with new company policies or regulations?
    • What is your approach to managing multiple deadlines across different projects?

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